1.2. The owner and manager of the database is EHRA OÜ (hereinafter EHRA), address Tallinn, Virmalise tänav 5-5, 10129, commercial register code 10777818, e-mail: firstname.lastname@example.org , phone (+372) 5019179
1.4. By creating an account, the Employer’s representative confirms that he/she has the right to represent the Employer and that all the information provided by the Employer is correct. It is assumed that the Employer’s representative has the necessary right of representation to create the account and to use the Database, and EHRA is not obliged to check it.
1.5. The Employer is responsible for the actions of all persons using the Database using the username and password given to the Employer, including the consequences of any actions taken and damage caused.
2. Employer’s rights and obligations when using the database
2.1. The Employer has the right to enter into the database job offers that EHRA makes public. Job offers must not contain false information, be fictitious, or misleading.
2.2. The Employer has the right to use all the following services offered by EHRA at its discretion (hereinafter Services). The Employer has the right to:
2.2.1. look at the CVs of all the Users contained in the Database according to the package chosen by the Employer and depending on the degree of confidentiality of the CVs decided by the User;
2.2.2. perform searches of CVs in the Database according to the package selected by the Employer and in accordance with possible search parameters and capabilities;
2.2.3. in real time, enter correct job offers compiled by the Employer that correspond to good practices into the Database. At any time, the Employer has the right to change, activate and delete the job offers entered;
2.2.4. activate and deactivate electronic search agents configured by the Employer to find suitable job offers according to the package selected by the Employer and receive e-mails sent by these search agents;
2.2.5. contact Users that are jobseekers, either directly or through EHRA, in accordance with the degree of confidentiality specified by Users;
2.2.6. obtain technical assistance and advice from EHRA, if necessary, for the effective and legitimate use of the above rights.
2.3. The Employer undertakes to comply with all the obligations stipulated in the legislation when using the Services, including refrain from activities that may lead to the discrimination of Users or otherwise impair the rights of Users.
2.4. All rights to the database belong to EHRA. The Employer shall not be entitled to make extracts or copies of the Database or parts thereof, or to otherwise use, damage or interfere with the work of the Database.
2.5. The Database is only a platform through which Users can publish their CVs or job search announcements and Employers can publish job offers. EHRA does not participate in the negotiations between the Employer and the User and is not responsible for the performance of the agreement concluded using the Database. Using the Database does not guarantee that the Employer will find a suitable employee.
2.6. The Employer undertakes to pay all invoices according to the selected Services within 7 (seven) calendar days after the invoice is issued. In case of delayed payment, the Employer undertakes to pay the default interest of 1 (one) % for each day of delay.
3. Obligations of the Employer in processing the Personal Data of Users
3.1. When using the Database and Services, EHRA discloses the personal data of Users (hereinafter Personal Data) to the Employer. As an authorised processor of Personal Data, the Employer is obliged to process Personal Data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) and national data protection legislation.
3.2. The Employer undertakes to comply with the following principles when processing Personal Data:
– the principles of legality, fairness and transparency;
– the principle of purpose limitation;
– the principle of collecting as little data as possible;
– the principle of correctness;
– the principle of retention limitation;
– the principle of reliability and confidentiality.
3.3. The Employer is obliged to implement appropriate technical and organisational measures to ensure the level of Personal Data security.
3.4. The Employer keeps the information received from the Database, including Personal Data, confidential and may only use it for contacting the User and for possible pre-contractual negotiations for decision-making and possible recruitment. The Employer ensures that this confidentiality obligation applies to all employees of the Employer that are authorised to process Personal Data of Users.
3.5. The Employer undertakes to comply with all orders given by EHRA in the processing of Personal Data, unless they conflict with the law.
3.6. If necessary, the Employer is obliged to cooperate fully with EHRA in order to eliminate possible Personal Data protection violations and to fulfil the obligations arising from the violation in accordance with applicable legislation, the Employer also undertakes to inform the supervisory authority and Users of Personal Data violations, if necessary.
3.7. After the end of the valid subscription period of the Service, the Employer is not permitted to further use the User’s Personal Data. The Employer shall ensure that stored Personal Data and any copies thereof in any format are deleted from the Employer’s Systems.
4. The rights and obligations of EHRA
4.1. EHRA undertakes to allow the Employer to use any Services that correspond to the package chosen by the Employer and for which the Employer has paid.
4.2. EHRA undertakes to mediate Employer’s job offers to Users that the Employer is interested in, if the confidentiality level determined by the Users does not allow them to contact them directly.
4.3. ERHA will issue an invoice to the Employer for the Service within 2 (two) calendar days from the receipt of the order to the e-mail address specified by the Employer.
4.5. EHRA has the right to not add a job offer filled in by the Employer to the Database, or to delete it from there, if the advertisement is incompletely filled in or contains material that is contrary to good practices and morals.
4.6. EHRA has the right to forward the Employer’s data to collection companies or persons for collection of unpaid invoices and default interest, whereas the costs related to debt collection are borne by the Employer.
4.7. EHRA will do its utmost to keep the Database available and usable. EHRA shall not be liable for any unexpected interruptions in the operation of the Database or for any damage caused by the interruption.
5.1. All information contained in the Database, including Database design and software, is protected by copyright in accordance with copyright law.
5.2. All copyrights to materials published in the Database belong to EHRA or have been given to EHRA to the extent that permits their use. The Employer assigns EHRA, free of charge, any proprietary rights to any data it enters into the Database. The Employer confirms that by entering the data into the Database, the copyright of third parties is not violated.
5.3. Without the prior written consent of EHRA, the Employer shall not have the right to reproduce, distribute, transmit, translate, incorporate into any other database, make extracts of, etc. the Database or any of the information contained therein in any manner whatsoever.
6. Final provisions
6.4. The legal relationship between the Employer and EHRA arising from the use of the Database shall be governed by the law in force in the Republic of Estonia.
6.5. Disputes arising from the use of the Database shall be resolved by the Employer and EHRA through negotiations. If agreement is not reached, the dispute shall be resolved in Harju County Court.